Office of the City Assessor

Second Floor, Iloilo City Hall

Plaza Libertad, Iloilo City

Tel. No. (033) 333-1111 loc. 201, 202

The City Assessor’s Office (CAO) ensures that all laws and policies governing the appraisal and assessment of real properties for taxation purposes are fairly, accurately and effectively executed. It is also responsible for the preparation, installation, accounting and maintenance of a system for tax mapping and record administration. It is also responsible for the development and upgrading of and identification of properties and geographic analysis system. It is also in charge of the preparation of Schedule of Fair Market Values of the different classes of properties within Iloilo City.

Divisions:

Administrative Services Division

Electronic Data Processing/Assessment, Records Management Division

Appraisal, Assessment Division Zone I

Appraisal, Assessment Division Zone II

Appraisal, Assessment Division Zone III

Tax Mapping Division

Services under the Office of the City Assessor

Appraisal/Assessment of newly constructed buildings and newly installed machineries

Availability of Service:  8:00am – 5:00pm; No noon break

Forms / Requirements

  • Building Permit
  • Occupancy Permit
  • Request for  Assessment/Office Order duly approved by the City Assessor
  • Sworn Statement declaring the true and current market value of the property
  • Picture of the building with owner
  • Consent of the land owner, if not owner of the land
  • In case of machineries, an official receipt showing the acquisition cost thereof, if available
  • One set documentary stamp if TD/DRPV is requested

Fees:

Tax Declaration (TD)/Declaration of Real property Value (DRPV) fee – P100.00

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Inquire/apply/fill out request forms 1.   Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submit required documents 2.   Check and verify documents submitted and forward to the Division Chief Officers-of- the-day 30 minutes
3.   Division Chief concerned reviews documents and assigns employee to field inspection Division Chief 1 hour
4.   City Assessor approves / disapproves request; if approved, issues an office order for the conduct of inspection City Assessor 2 hours
5.   Conduct field inspection Local Assessment Operations Officer (LAOO) 6 days/RPU
6.   Prepare Field Copy of Property Record Form (FCPRF) Property Record Form (PRF) LAOO Assessment Clerk 1 day/RPU
7.   Record changes in the Tax Mapping Control Roll (TMCR) Tax Mapper 30 minutes/RPU
8.   Affix Assessment of Real Property (ARP) number Assessment Clerk 30 minutes/RPU
9.   Evaluate documents submitted LAOO Assessment Clerk 2 hours/RPU
10.Asst. City Assessor recommends approval/ disapproval of documents for processing Asst. City Assessor 2 hours/RPU
11.City Assessor approves /disapproves for processing documents submitted City Assessor 2 hours/RPU
12.If approved, documents are returned to respective zones for encoding of data, generation of TD/DRPV and NARP LAOO Assessment Clerk 2 hours/RPU
13.Documents are reviewed by LOGO-FIND Project personnel Administrative Assistant 2 hours/RPU
14.Asst. City Assessor recommends approval/disapproval of documents Asst. City Assessor 2 hours/RPU
15.City Assessor approves/disapproves documents submitted City Assessor 2 hours/RPU
3.   Receive requested documents and NARP 16.Release approved documents to client Assessment Clerk 20 minutes/RPU

Reassessments of renovated, reconstructed and extended buildings

Availability of Service: 8:00am – 5:00pm; No noon break

Forms / Requirements:

  • Building Permit
  • Occupancy Permit
  • Request for  Assessment/Office Order duly approved by the City Assessor
  • Sworn Statement declaring the true and current market value of the property
  • Picture of the building with owner
  • In case of machineries, an official receipt showing the acquisition cost thereof, if available
  • One set documentary stamp if TD/DRPV is requested

Fees:

Tax Declaration (TD)/Declaration of Real property Value (DRPV) fee – P100.00

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Inquire/apply/fill out request forms 1.     Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submit required documents 2.   Check and verify documents submitted and forward them to the Division Chief Officers-of- the-day 30 minutes
3.   Division Chief concerned reviews documents and assigns employee to field inspection Division Chief 1 hour
4.   City Assessor approves/disapproves request; if approved, issues an office order for the conduct of inspection City Assessor 2 hours
5.   Conduct field inspection Local Assessment Operations Officer (LAOO) 6 days/RPU
6.   Prepare Field Copy of Property Record Form (FCPRF) Property Record Form (PRF) LAOO Assessment Clerk 1 day/RPU
7.   Record changes in the Tax Mapping Control Roll (TMCR) Tax Mapper 30 minutes/RPU
8.   Affix Assessment of Real Property (ARP) number Assessment Clerk 30 minutes/RPU
9.   Evaluate documents submitted LAOO Assessment Clerk 2 hours/RPU
10.Asst. City Assessor recommends approval/ disapproval of documents for processing Asst. City Assessor 2 hours/RPU
11.City Assessor approves /disapproves for processing documents submitted City Assessor 2 hours/RPU
12.If approved, documents are returned to respective zones for encoding of data, generation of TD/DRPV and NARP LAOO Assessment Clerk 2 hours/RPU
13.Documents are reviewed by LOGO-FIND Project personnel Administrative Assistant 2 hours/RPU
14.Asst. City Assessor recommends approval/disapproval of documents Asst. City Assessor 2 hours/RPU
15.City Assessor approves/disapproves documents submitted City Assessor 2 hours/RPU
3.   Receive requested documents and NARP 16.  Release approved documents to client Assessment Clerk 20 minutes/RPU

Transfer of the name of declared owner of real property unit

Availability of Service

8:00am – 5:00pm; No noon break

Forms / Requirements

  • Deed of Conveyance
  • Title
  • Real Property Tax Receipt paid including the quarter during the time of the transaction
  • Transfer Tax Receipt
  • Sworn Statement declaring the true and current market value of the property
  • Certificate Authorizing Registration (CAR)
  • One set documentary stamp if TD/DRPV is requested

Fees

Tax Declaration (TD)/Declaration of Real property Value (DRPV) fee – P100.00

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Inquire/apply/fill out request forms 1.   Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submit required documents 2.   Check and verify documents submitted and forward to the Division Chief Officers-of- the-day 30 minutes
3.   Division Chief concerned reviews documents and assigns employee to effect transfer Division Chief 1 hour
4.   Prepare Field Copy of Property Record Form (PRF) Assessment Clerk 1 day/RPU
5.   Sketch location and boundaries on Field Copy of Property Record Form (FRPRF) Tax Mapper 30 minutes/RPU
6.   Record changes in the Tax Mapping Control Roll (TMCR) Assessment Clerk 30 minutes/RPU
7.   Affix Assessment of Real Property (ARP) number Assessment Clerk 30 minutes/RPU
8.   Evaluate documents submitted Assessment Clerk 2 hours/RPU
9.   Asst. City Assessor recommends approval/ disapproval of documents for processing Asst. City Assessor 2 hours/RPU
10. City Assessor approves /disapproves for processing documents submitted City Assessor 2 hours/RPU
11. If approved, documents are returned to respective zones for encoding of data, generation of TD/DRPV and NARP Assessment Clerk 2 hours/RPU
12. Documents are reviewed by LOGO-FIND Project personnel Administrative Assistant 2 hours/RPU
13. Asst. City Assessor recommends approval/disapproval of documents Asst. City Assessor 2 hours/RPU
14. City Assessor approves/disapproves documents submitted City Assessor 2 hours/RPU
3.   Receive requested documents and NARP 15. Release approved documents to client Assessment Clerk 20 minutes/RPU

Segregation/Consolidation of Real Property Units

Availability of Service

8:00am – 5:00pm; No noon break

Forms / Requirements

  • Blue print of the subdivision or consolidation plan duly approved by the Bureau of Lands
  • Machine copy of the title or technical description of individual lots
  • Machine copy of the real property tax receipt paid in full including the year of transaction
  • One set documentary stamp for each RPU

Fees

Tax Declaration (TD)/Declaration of Real property Value (DRPV) fee – P100.00

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Inquire/apply/fill out request forms 1.     Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submit required documents 2.   Check and verify documents submitted and forward to the Division Chief Officers-of- the-day 30 minutes
3.   Division Chief concerned reviews documents and assigns employee to effect segregation Division Chief 1 hour
4.   Assign Property Index Number (PIN) Tax Mapper 1 minute/lot
5.   Prepare Field Copy of Property Record Form (FCPRF), Property Record Form (PRF) LAOO 30 minutes/RPU
6.   Sketch location and boundaries on Field Copy of Property Record Form (FRPRF) Tax Mapper 30 minutes/RPU
7.   Rectify affected buildings LAOO 30 minutes/RPU
8.   Record changes in the Tax Mapping Control Roll (TMCR) Assessment Clerk 30 minutes/RPU
9.   Affix Assessment of Real Property (ARP) number Assessment Clerk 30 minutes/RPU
10.    Evaluate documents submitted Assessment Clerk 2 hours/RPU
11.  Asst. City Assessor recommends approval/ disapproval of documents for processing Asst. City Assessor 2 hours/RPU
12.  City Assessor approves /disapproves for processing documents submitted City Assessor 2 hours/RPU
13.  If approved, documents are returned to respective zones for encoding of data, generation of TD/DRPV and NARP Assessment Clerk 2 hours/RPU
14.  Documents are reviewed by LOGO-FIND Project personnel Administrative Assistant 2 hours/RPU
15.  Asst. City Assessor recommends approval/disapproval of documents Asst. City Assessor 2 hours/RPU
16.  City Assessor approves/disapproves documents submitted City Assessor 2 hours/RPU
3.   Receive requested documents and NARP 17.  Release approved documents to client Assessment Clerk 20 minutes/RPU

Cancellation of no longer existing buildings/machineries

Availability of Service

8:00am – 5:00pm; No noon break

Forms / Requirements

  • Application for cancellation
  • Certification from the Barangay Captain stating the date when the subject property was demolished, burned or destroyed
  • Machine copy of Real Property Tax Receipt paid including the quarter when the event occurred
  • Demolition permit from the City Engineer’s Office

Fees

Tax Declaration (TD)/Declaration of Real property Value (DRPV) fee – P100.00

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Inquire/apply/fill out request forms 1.     Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submits required documents 2.   Check and verify documents submitted and forwards to the Division Chief Officers-of- the-day 30 minutes
3.   Division Chief concerned reviews documents and assigns employee to conduct field inspection Division Chief 1 hour
4.   Conduct ocular inspection LAOO 6 days/RPU
5.   Prepare and submit report of findings to the Division Chief LAOO 1 hour/RPU
6.   Division Chief approves/disapproves the same Division Chief 1 hour/RPU
7.     Asst. City Assessor recommends approval/ disapproval of transaction Asst. City Assessor 1 hours/RPU
8.    If approved, affix control of cancellation Assessment Clerk 2 hours/RPU
9.    Record changes in the Tax Mapping Control Roll (TMCR) Assessment Clerk 30 minutes/RPU
10.    Cancel entry in Real Property Ownership Card (RPOC) and cancels Field Copy of Property Record Form (FCPRF) Assessment Clerk 2 hours/RPU
11.    Data cancelled on computer Administrative Assistant 2 hours/RPU
3.   Receive requested documents and NARP 12.    Release approved documents to client Assessment Clerk 20 minutes/RPU

Reclassification of Assessment

Availability of Service

8:00am – 5:00pm; No noon break

Forms / Requirements

  • Letter Request for reclassification of the owner
  • Machine copy of Real Property Tax Receipt paid including the year when the reclassification took place
  • Zoning Ordinance that subject property is within residential/commercial/industrial zone
  • Clearance from the Department of Agrarian Reform that subject property is not with the coverage of CARL
  • Certificate from HLURB

Fees

Tax Declaration (TD)/Declaration of Real property Value (DRPV) fee – P100.00

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Inquire/apply/fill out request forms 1.     Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submit required documents 2.   Check and verify documents submitted and forward to the Division Chief Officers-of- the-day 30 minutes
3.   Division Chief concerned reviews documents and assigns employee to conduct field inspection Division Chief 1 hour
4.   Conduct ocular inspection LAOO 6days/RPU
5.   Prepare and submit report of findings to the Division Chief LAOO 1 hour/RPU
6.   If approved, prepare Field Copy of Property Record Form LAOO Assessment 2 hours/RPU
7.   Sketch location and boundaries of property Taxmapper 30 minutes/RPU
8.   Record changes in the Tax Mapping Control Roll (TMCR) Assessment Clerk 30 minutes/RPU
9.   Affix Assessment of Real Property (ARP) number Assessment Clerk 30 minutes/RPU
10.    Staff evaluate documents submitted Assessment Clerk 2 hours/RPU
11.    Asst. City Assessor recommends approval/ disapproval of documents for processing Asst. City Assessor 2 hours/RPU
12.    City Assessor approves /disapproves for processing documents submitted City Assessor 2 hours/RPU
13.    If approved, documents are returned to respective zones for encoding of data, generation of TD/DRPV and NARP Assessment Clerk 2 hours/RPU
14.    Documents are reviewed by LOGO-FIND Project personnel Administrative Assistant 2 hours/RPU
15.    Asst. City Assessor recommends approval/disapproval of documents Asst. City Assessor 2 hours/RPU
16.    City Assessor approves/disapproves documents submitted City Assessor 2 hours/RPU
3.   Receive requested documents and NARP 17.    Release approved documents to client Assessment Clerk 20 minutes/RPU

Issuance of Declaration of Real Property Value (DRPV) – Tax Declaration (TD)

Availability of Service

8:00am – 5:00pm; No noon break

Forms / Requirements

  • Machine copy of Real Property Tax Receipt paid including the quarter the transaction is being made
  • Receipt of late filing of Sworn Statement penalty, if any
  • One set documentary stamp

Fees

Tax Declaration (TD)/Declaration of Real property Value (DRPV) fee – P100.00

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Request for copy of Declaration of Real Property Value (DRPV) – Tax Declaration 1.     Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submit required documents 2.   Check and verify documents submitted and to the Division Chief Officers-of- the-day 30 minutes
3.   Property Record Form (PRF) is retrieved from files by office staff Assessment Clerk 1 hour/property owner
4.   Prepare Declaration of Real Property Value (DRPV) – Tax Declaration (TD) Assessment Clerk 30 minutes/RPU
5.   Review and correct prepared DRPV-TD LAOO 1 hour
6.   Approve and sign prepared DRPV-TD City Assessor, Asst. City Assessor, LAOO IV, LAOO III 30 minutes/RPU
3.   Receive requested documents 7.    Release approved documents to client Assessment Clerk 20 minutes/RPU

Issuance of Certification on Aggregate Landholdings

Availability of Service

8:00am – 5:00pm; No noon break

Forms / Requirements

  • Machine copy of Real Property Tax Receipt including the quarter the transaction is being made
  • Receipt of late filing of Sworn Statement penalty, if any
  • One set documentary stamp

Fees

Certification Fee – P100.00

Verification Fee – P20.00 per RPU but minimum of P60.00 and maximum of P500.00 depending on the number of Real Property Units

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Request for issuance of certification 1.    Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submit required documents 2.   Check and verify documents submitted and forward  to the Division Chief Officers-of- the-day 30 minutes
3.   Verify properties Assessment Clerk 1 hour/property owner
4.   Retrieve Property Record Forms (PRF/s) from storeroom Assessment Clerk 30 minutes/RPU
5.   Prepare certification Assessment Clerk 1 hour
6.   Review and correct prepared certification LAOO IV, LAOO III, Assessment Clerk 1 hour
7.   Approve/disapprove certification City Assessor, Asst. City Assessor, LAOO IV, LAOO III 20 minutes
3.   Receive approved certification 8.    Release approved documents to client Assessment Clerk 20 minutes/RPU

Issuance of Certification of No Real Property

Availability of Service

8:00am – 5:00pm; No noon break

Forms / Requirements

  • One set documentary stamp

Fees

Certification Fee – P100.00

Verification Fee – P20.00 per RPU but minimum of P60.00 and maximum of P500.00 depending on the number of Real Property Units

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Request for issuance of certification 1.    Verify properties Assessment Clerk 1 hour
2.   Submit receipts for fees required 2.   Prepare certification Assessment Clerk 1 hour
3.   Review and correct prepared certification LAOO IV, LAOO III, Assessment Clerk 1 hour
4.   Approve/disapprove certification City Assessor, Asst. City Assessor, LAOO IV, LAOO III 30 minutes/RPU
3.   Receive approved certification 5.    Release approved documents to client Assessment Clerk 30 minutes/RPU

Issuance of Certification (With/No Improvement)

Availability of Service: 8:00am – 5:00pm; No noon break

Forms / Requirements

  • Machine copy of Real Property Tax Receipt/s including the quarter the transaction is being made
  • Receipt of late filing of Sworn Statement penalty, if any
  • One set documentary stamp

Fees

Certification Fee – P100.00

Verification Fee – P20.00 per RPU but minimum of P60.00 and maximum of P500.00 depending on the number of Real Property Units

Late filing fee, if any:

  1. If the sworn declaration is filed within 30 days from the deadline – P50.00
  2. If the sworn declaration is not filed within 30 days from deadline – a fine equivalent to ¾ of 1% of entire assessed value of his property located in the city in addition to the standard fine of P50.00; provided, however, that the standard and additional fines together shall in no case be less than P100.00 nor more than P3,000.00

How to Avail

Client Action LGU Action Responsible Person/Office Duration
1.   Request for issuance of certification 1.    Provide client with list of requirements Officers-of- the-day 30 minutes
2.   Submit receipts for fees required 2.   Check and verify documents submitted and forwards them to the Division Chief Officers-of- the-day 30 minutes
3.   Retrieve record from storeroom and verify properties Assessment Clerk 1 hour/RPU
4.   Prepare certification Assessment Clerk 1 hour/RPU
5.   Prepare certification Assessment Clerk 1 hour/RPU
6.   Review and correct prepared certification LAOO IV, LAOO III, Assessment Clerk 1 hour/RPU
7.   Approve/disapprove certification City Assessor, Asst. City Assessor, LAOO IV, LAOO III 1 hour/RPU
3.   Receive approved documents 8.    Release approved documents to client Assessment Clerk 20 minutes/RPU


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